Sending a message
Replying to a message
Forwarding a message
Enclosing files in a message
Redirecting a message
Wrapping text in outgoing messages
Adding your signature
Checking the spelling
Saving copies of outgoing messages

To send a message

1. From the Message menu, choose New Mail Message.
2. In the To, CC, and BCC boxes, type the names of the message recipients. You can:
   • Type an e-mail address. If you are typing multiple addresses, you separate each address by a comma (,) or semicolon (;).
   • Type the name of an entry from your address book. As you type, entries in the address book that match what you are typing will be automatically filled in. When you see the right entry, press the comma or semicolon key to accept the entry and move on to the next recipient.
   • Drag an entry from the Address Book window to one of the boxes.
   • Drag an e-mail address from another message or text document to one of the boxes.
3. In the Subject box, type the subject of your message.
4. In the main text area, type your message.
5. When you are finished, choose Send/Post Message from the Mail menu.

Tips

• To send a copy of a message to a person without their name or address appearing on the recipient list, enter their e-mail address in the BCC (blind carbon copy) field.
• If you want to finish a message later, choose Finish Later from the Message menu. The message will be placed in the Outbox, but will not be sent until you open it and choose Send/Post Message from the Mail menu.
• You can save a message as you write it by choosing Save from the File menu.
• If you want the message sent immediately instead of being placed in your Outbox, choose Preferences from the Edit menu, click the Messages tab, and then make sure Send Messages Immediately is selected.

Related Topics
Adding a new user to the address book
Checking the spelling
Enclosing files in a message
Replying to a message

To reply to a message

1. If the message you are replying to is not open, in the Mail window, click the message title.
2. From the Message menu:
   • Choose Reply To Sender if you want to reply only to the author of the message.
   • Choose Reply To All if you want to reply to the author and everyone who is listed in the To and CC fields in the original message.
3. Add recipients to the To, CC, and BCC boxes.
4. In the main text area, type your message.
5. When you are finished, choose Send/Post Message from the Mail menu.

Tip

• To change or not use the "quote" character, the > character that precedes each line from the original message, choose Preferences from the Edit menu, click the User Profile tab, and in the Quote area, type a new character or leave the box blank.

Related Topics
Forwarding a message
Sending a message

To forward a message

1. If the message you are forwarding is not open, in the Mail window, click the message title.
2. From the Message menu, choose Forward.
3. In the To, CC, and BCC boxes, type the names of the message recipients.
4. In the Subject box, type the subject of your message.
5. In the main text area, type your message.
6. When you are finished, choose Send/Post Message from the Mail menu.

Tips

• To forward a message so that you are not the sender, but the author of the message is the sender, redirect the message.
• To add the "quote" character to messages you are forwarding, choose Preferences from the Edit menu, click the Messages tab, and then in the Composing area, make sure Quote Messages When Forwarding is selected.

Related Topics
Redirecting a message
Sending a message

To enclose files in a message

1. If you have not already started a new message, choose New Mail Message from the Message menu.
2. From the Message menu, choose Enclosures.
3. Use the pop-up at the top of the Enclosures dialog box to locate the file you want to enclose and select it.
4. Click Add.
5. Repeat steps 3 and 4 for each file you want to enclose.
6. When you are finished, click Done.

Tips

• To enclose all the file in a folder, locate that folder, and then click Add All.
• To remove an enclosed file, select it in the Enclosed Files list, and then click Remove.
• To remove all enclosed files, click Remove All.

Related Topic
Sending a message

To redirect a message

1. If the message you are redirecting is not open, in the Mail window, click the message title.
2. From the Message menu, choose Redirect.
3. In the To CC and BCC boxes, type the names of the message recipients.
4. From the Mail menu, choose Send/Post Message.

Tip

• If you want to change the subject or body of the message, forward the message instead.

Related Topics
Forwarding a message
Sending a message

To wrap text in outgoing messages

1. From the Edit menu, choose Preferences.
2. Click the Messages tab.
3. In the Composing area, type the number of characters you want to put on a line in the Maximum Line Length box.
4. Click OK.

Tip

• This setting affects how the message appears when it is received, not how it looks while you are composing it.

Related Topic
Changing the fonts

To add your signature

1. Select the message to which you want to add your signature. You can only add a signature to a message you are composing.
2. From the Message Menu, choose Add Signature.

Tip

• When you add a signature to a message, you add any information you have entered in the Signature box (on the User Profile tab of the Preferences dialog box).

Related Topic
Creating a signature to add to your messages

To check the spelling

• You can use Working Software's Spellswell spell-checker to check spelling in your messages.

  Note

  • This hyperlink points to information that is not under the control of Microsoft Corporation. For information about Spellswell, click the Working Software's Spellswell hyperlink above.

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  To save copies of outgoing messages

  1. From the Edit menu, choose Preferences.
  2. Click the Messages tab.
  3. In the Sending And Receiving area, make sure the check box labeled When Sending, Save A Copy In 'Sent Items' Folder is selected.
  4. Click OK.

  Related Topic
  Moving messages between folders

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